Micros Outstanding Checks

This white paper explains how Logic Forte's commitment to discovering discrepancies in sales records resulted in reporting updates that perfectly match users' Micros point of sale analytics reports without affecting sales statistics for other POS platforms.

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Overview

This white paper describes how Micros Outstanding Checks affect the Net Sales shown in the reports we generate and the daily journal entries we deliver to your accounting system.

Logic Forte collects a detailed snapshot of your daily sales activity from each of your Sonic Drive-In locations. We display this information in your Logic Forte web portal and email reporting. Many customers also rely on us to deliver these daily journal entries into their accounting systems.

When we began supporting Micros Point of Sale years ago, we found that the daily journal entries would occasionally be out of balance by the Outstanding Checks amount shown on the Daily Sales Report (DSR). We began including these Outstanding Checks in the store’s Cash Short so that the daily journal entry would balance.

Franchisees began seeing quite a few of these Outstanding Checks late last year due to a change with the Micros system. After discussing this issue with customers, it became clear that, in many cases, these were checks that had not been paid and were almost always deleted/voided/cancelled. Early this year, we stopped adding these checks to Cash Short and began deducting these Outstanding Checks from Net Sales instead.

We have updated our system to only deduct new Outstanding Checks from the Net Sales and to ignore any Carry Over amounts. Most stores are not affected by this update because they address Outstanding Checks each day. Stores that allow Outstanding Checks to carry over for multiple days would find that their journal entries were out of balance by this Carry Over amount. The original Outstanding Check was incorrectly being deducted from Net Sales multiple days in a row.

Example 1. Outstanding Checks with no Carry Over

Micros Daily Sales Report (DSR) shows a Net Sales amount of $6785.10 and an Outstanding Checks amount of $14.59. There is no Carry Over amount.

Logic Forte calculates Net Sales of $6770.51 by subtracting $14.59 Outstanding Checks from $6785.10 Net Sales.

Outstanding Checks with no Carry Over
Outstanding Checks with no Carry Over

Example 2. Outstanding Checks with equal Carry Over

Micros Daily Sales Report (DSR) shows a Net Sales amount of $2796.89 and an Outstanding Checks amount of $39.84 and a Carry Over amount of $39.84. There are no new Outstanding Checks.

Logic Forte does not adjust the Net Sales. Our reports show Net Sales amount of $2796.89.

Outstanding Checks with equal Carry Over
Outstanding Checks with equal Carry Over

Example 3. Outstanding Checks greater than Carry Over

Micros Daily Sales Report (DSR) shows a Net Sales amount of $7010.14 and an Outstanding Checks amount of $87.71 and a Carry Over amount of $85.32. There are $2.39 in new Outstanding Checks.

Logic Forte calculates Net Sales of $7007.75 by subtracting $2.39 new Outstanding Checks from $7010.14 Net Sales.

Outstanding Checks greater than Carry Over
Outstanding Checks greater than Carry Over

Note: We have not seen an example where the Carry Over amount is greater than the Outstanding Checks amount. If this occurs, our system will increase Net Sales by the difference.

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